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Officially, there are 1 billion people who check their Gmail messages every day. Some of them have only one email address and use their real name and wish to give out an alias, but to use Gmail as their main inbox. In this article, we’ll teach them how to generate email aliases and import other inboxes.



In order to add email aliases in Gmail, the users will just put a “+” at the end of their email address username, for example “user.name+test@gmail.com” and they’ll have a second or even third email address that will go to their inbox. By using an alias, the users can setup filters and their messages will be put into a label. It is known that Gmail doesn’t have folders, but labels, which allow the users to organize their email messages into categories: work, to-do, family, read later etc. In order to setup a filter, the users will head to the search bar, where they will type in the alias they want to filter out, then they’ll click on the small arrow located on the right side of the search bar. If the email contains the alias “vacation”, then all the emails from that alias will show up and they will be moved to a specific label.

And here are the steps that will be followed in order to import mail from other email addresses: first of all, the users will head to their account’s Settings page, then select Accounts and Import, scroll down to “Check mail from other accounts” header and they’ll click on “Add a POP3 mail account you own.” The users will be prompted to enter their full email address and password and when they’ll see the “Leave a copy of retrieved messages on the server” option, they’ll click Yes, because otherwise, their email will be automatically deleted from the original location. Also, they will click on “Always use a secure connection (SSL) when retrieving mail,” which needs to be unchecked when there’s a protocol error that appears when trying to add the account. It’s recommended to choose to label incoming mail from this account and to automatically archive all mail from this account. The users will need to make sure that the POP is enabled for the inbox they’re importing from and they should uncheck the SSL option.

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